How To Plan A Catering Event For 1000 Guests

How To Plan A Catering Event For 1000 Guests

by | Blog, Corporate Events, Party Tips

Staten Island Large Party Catering From Chef Ettore & Chez Vous Caterers

For a select few experienced caterers, catering for 1000 guests can be accomplished just as successfully as catering for 100 guests. Here are the guidelines:

How To Calculate The Amount Of Food

Whether it be continental breakfast, lunch, or dinner, there is a formula for the quantity of food to prepare for. The details are based on the menu selected, the time of the event, and structure and details of the event.

Menu Selection For Ease Of Service

Simple, elegant menus make more sense for large events. For breakfast, continental items with one hot breakfast item whether it be an egg wrap or omelet prepared tableside make the most sense. Lunch should be a salad, entrée, and vegetable dish. Dinner can be salad, pasta, entrée and vegetable dish.

How To Calculate How Much Preparation Is Necessary

The menu is an integral part of determining how much preparation is needed. Setting up the day before and arriving 4 to 5 hours to prep makes for a successful event. the quantity of staff and facilities the caterer is working in helps to make this decision.

How Much Staff Is Necessary?

Staff is dependent on the menu selected. A rule of thumb for larger, simpler events, is that one staff member is necessary for every 25 to 50 guests in attendance.

Which Equipment & Stations Are Needed

Again, needs are dependent on the menu, this includes equipment and stations. For every 100 guests, one station with 2 to 3 staff works best.

Venue Specific Challenges

A very important measure is to visit the location of the event several days or weeks before the event and design a floor plan, assuring everything necessary for the event fits in the space and flows nicely. Load-in can be challenging in certain parts of NYC, so a load-in plan is necessary. Besides electricity, check the lighting and make sure your water needs are taken care of.

Staten Island Catering For 2500 Guests

Catering for larger events than 1000 guests, 2500 in this case, is nothing more than multiplying/increasing food, staff, and equipment x 2.5 times. During your site visit several weeks before, make sure electric, water, and load-in requirements are met. Allocating the proper space for food stations is very important.

Staten Island Catering For 5000 Guests

Catering for larger events than 1000, 5000 in this case, is nothing more than multiplying/increasing food, staff, and equipment x 5 times. The most important planning part of an event for 5000 is a site visit. If you are serving coffee for 5000, you must check if you have sufficient power for all 50 100-cup coffee urns. Each urn requires a 20 amp breaker while perking. Also breaking the food service into different times alleviates the big rush.

About The Author: Chef Ettore has been catering events at his client’s homes, offices, and specialty locations for over 30 years. He caters for events from 25 to 5.000 guests in the tri-state area.

Contact Chef Ettore personally for booking for more information: Cell (347) 723-1825 or email him

About Chez Vous Catering and Party Rentals

Chez Vous is a full-service Staten Island catering company that offers everything from hall rentals to complete party planning services. We have a wide range of party rentals available for rent. Our team is more than delighted to cater at any location of your choosing on Staten Island or in the tri-state area.

We can also host your event at our historic Edgewater Hall. It’s exceptional compared to other Staten Island catering halls. The main hall of the three-story Victorian building features tin ceilings, exposed brick walls, authentic French doors and windows, a glass-enclosed porch, and solid oak floors. The second floor is a contemporary Manhattan-style loft with a comfortable yet unique feel and great views of the Verrazzano-Narrows Bridge. So what are you waiting for?

Call Chez Vous Catering and Party Rentals for questions or to book today: (718) 720-0900

For Booking or a FREE Quote

If you’re interested in booking a party or event at Edgewater Hall, please call us at (718) 720-0900 or fill out the contact form below:

Chez Vous, catering to the hip & stylish for over 35 years.

Whether you select Edgewater Hall as your party site or you have your own unique type of location in mind, Chez Vous Catering and Party Rentals promise to plan your affair with distinction.

Serving the tri-state area, we specialize in on-site and off-premise catering. We can host your event at Edgewater Hall or bring our services to you!

For booking, please call us at: (718) 720-0900

Speak to our owner, Ettore, directly: 1-347-723-1825

Staten Island: 691 Bay Street. Staten Island, NY 10304 [map]

Manhattan: 575 Madison Ave # 1006, New York, NY 10022 [map]

As Seen on My Fair Wedding

Chez Vous was a featured caterer on My Fair Wedding with David Tutera. To watch a clip and learn more about our appearance on the show: click here

As Seen On Inspired Bride

As Featured on Inspired Bride

Our 100 Years of Wedding Dresses project, which uses the historic Edgewater Hall as a backdrop was featured on Inspired Bride: click here